DepartmentCollege of Engineering (ENG)
Position TitleCoordinator-Ext Relations
Job TitleAssistant Director of Stewardship
Appointment TypeAdministrative/Professional Faculty
Position Appointment Percent100
Recommended Full-Time Salary RangeSalary to Commensurate with Training, Education and Experience
The College of Engineering is seeking a Assistant Director of Stewardship. This is a full-time (1.0 FTE), 12-month, professional faculty position.
The Assistant Director of Stewardship is responsible for implementing and coordinating College of Engineering stewardship initiatives, including developing programs and communications to engage and steward constituents. Collaboration with College of Engineering and OSU Foundation colleagues to strategically develop and achieve goals will be a priority for the role. The position will contribute as an integral part of the College Advancement Team and reports to the Senior Director of Advancement in the College.
The Oregon State University College of Engineering is a dynamic and fast-paced working environment, and our Advancement Team is a group of dedicated and collaborative colleagues that includes individuals whose focus is to cultivate relationships with alumni, donors, friends, and industry partners. We are committed to empowering our students, our faculty and our communities to turn their efforts into results. Members of our team are results oriented creative problem solvers.
50% – Develop and Steward Relationships with College Constituents:
- The Assistant Director will develop and implement stewardship initiatives designed to engage and recognize College constituents, including but not limited to alumni, donors, volunteers, affinity groups, and industry partners.
- The Assistant Director plans, organizes, coordinates, promotes, manages, and evaluates meaningful programs to engage College constituents.
- Engagement could include volunteer service, event participation, or program partnerships, though the position does not include fundraising.
- In coordination with College-wide stewardship plans, the role will collaborate with the OSU Foundation, College Scholarship Administrator, and faculty and staff within the College.
- The Assistant Director will develop donor stewardship correspondence and communications and is responsible for reporting to alumni and donors on the impact of philanthropy.
- They will partner with the College Marketing and Communications Team and the OSU Foundation to create, implement and oversee stewardship communication deliverables. In coordination with the OSU Foundation, the role will help to support fundraising campaign goals through stewardship programs.
20% – Account Data Management:
- Document, track, and expand stewardship and engagement with alumni, volunteers, and donors through database management.
- Track spending trends of donor funds. Example projects include ensuring that donor funds are spent according to donor intention, accurately and proactively promoted in College media, and innovatively stewarding and recognizing alumni, industry partners, donors, and volunteers.
- Synthesize data and generate reports intended for the College Leadership Team, as well as impact reports for donors on a regular cadence.
20% – Professional Development and Other Duties as Assigned:
- Identify stewardship best practices through continued professional development.
- Evaluate programs and make recommendations based on best practices.
10% – Advancement Team Coordination:
- As a member of the Advancement Team, the role will support College fundraising and donor engagement through participation in in-person and virtual programming opportunities designed to engage and steward College constituents.
- Bachelor’s degree and three years of experience working in business administration, donor or alumni relations, fundraising, a non-profit environment, marketing, communications, or a related field.
- Excellent written and communication skills, specifically developing donor and executive communications.
- Experience managing, analyzing, and reporting data.
- Experience managing complex projects.
- Excellent interpersonal skills and ability to create strong professional relationships.
- Commitment to diversity and inclusiveness in all aspects of job performance, including demonstrable success in communicating effectively with diverse audiences and building relationships with minority and underrepresented groups.
- Demonstrable evidence of self-defining and establishing challenging and attainable goals, to set priorities, and work with and inspire others to high levels of creative performance, and to leverage ideas into action.
- This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions.
- This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
Preferred (Special) Qualifications
- Previous experience working in higher education.
- Experience with overseeing and executing stewardship programs for alumni, donors, volunteers, and/or other community constituents.
- Experience in alumni relations and/or public relations.
- Previous experience in leading programming that resulted in meaningful and measurable results in grants, partnerships, or philanthropic gifts.
- High computer proficiency, for example with Microsoft Office Suites or equivalent, PowerPoint or equivalent, Excel, Adobe Acrobat, working knowledge of Outlook, and database experience.
Working Conditions / Work Schedule
- Light to moderate lifting may be required.
- Some weekend and evening work required.
- Travel is required, including driving to events.
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No
Number of Vacancies1
Anticipated Appointment Begin Date 01/03/2022
Anticipated Appointment End Date
Full Consideration Date10/31/2021
Indicate how you intend to recruit for this searchCompetitive / External – open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by October 31, 2021. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
3) Diversity Statement: Answer the following: OSU’s College of Engineering values and is committed to promoting and enhancing diversity, equity, and inclusion in a variety of contexts. Please describe how your background and experiences can assist in furthering this goal within this position and describe your experience working directly with diverse populations and how you have contributed to their success.
Starting salary within the salary range will be commensurate with skills, education, and experience.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
| Janet Knudson
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.