Full Job Description
- Requisition no: 520502
- Work type: Full Time
- Location: Medical Center
- School/Department: Radiology
- Grade: Grade 105
- Categories: Human Resources
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Salary Range:
The Manager of Human Resources and Academic Affairs is responsible for the management of day-to-day administrative activities within human resources in the Department of Radiology. Reporting to the Associate Director of Human Resources and Academic Affairs, the incumbent will provide support in compensation and payroll, employee/labor relation matters, and faculty affairs.
- Prepares HR transactions for new hires, promotions/reclassifications, transfers, leaves, lay-offs and terminations for administrative, support staff, and casual employees.
- Prepares payroll documents for monthly, bi-weekly and casual employees via FFE and/or PAC. Reconciles the monthly and bi-weekly payroll registers. Troubleshoot and follows up on routine payroll-related matters.
- Ensuring procedural efficiency and adhering to University policy, processes requests for staff/faculty personnel changes, including requests for leaves of absence, workers compensation, unemployment and other related transactions.
- Serves as liaison with various central administrative offices. (e.g., HR, Payroll, OFA, etc.)
- Provides support to the Associate Director pertaining to employee & labor relation issues, including grievance resolution, disciplinary action, termination.
- Oversees the time reporting process for faculty, administrative and support staff in accordance with departmental and University policies and procedures.
- Prepares and Processes faculty letters of non-renewal (LON) requests and resignations.
- Serves as resource to faculty and staff on departmental and University HR policies and procedures.
- Manages faculty onboarding, working closely with OFA on processing academic, research and non-salaried hospital appointments/reappointments. Works closely with the Credentialing Manager on the faculty credentialing process.
- Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPPA Training, Conflict of Interest, Medical Surveillance, and certification requirements mandated by Columbia University and/or New York Presbyterian Hospital.
- Manages all immigration-related needs for incoming and current faculty/staff. Works closely with Office of Immigration Affairs on processing required visa paperwork.
- Manages the departmental COAP process for faculty appointments and promotions. Works closely with COAP chairman and Office of Faculty Affairs on all matters related to process.
- Collaborate with the Executive Vice Chair on reconciling Faculty and Resident moonlighting coverages, prepares and processes Moonlighting coverage payments in PAC.
- Processes monthly additional compensation payments for faculty.
- Provides guidance and direction to employees and faculty on conflict management and performance management issues.
- Serve as liaison to other University departments, New York Presbyterian-Cornell Hospitals, affiliated hospitals, and outside entities on human resources, payroll and academic matters.
- Acquires and maintains a thorough knowledge of University policies regarding wage and salary administration, employee benefits and human resources policies.
- Maintains department human resources reporting and tracking mechanisms, ensure processes in place for accurate HR records management.
- Assists Associate Director with budget preparations (e.g., salary roster, faculty letters, etc.).
- Assists in the development and implementation of effective office procedures to standardize operations and improve efficiency.
- Assists in special projects as needed. Performs other duties as assigned.
- Other related duties as assigned
- Requires a Bachelor’s degree or equivalent in education and years of experience plus 4 years of related experience
- Master’s degree preferred.
- HR certification (HRCI/SHRM) preferred
- Specialized knowledge in academic appointments and/or human resources management is required.
- Demonstrated ability to maintain confidential and sensitive information is required. Strong organizational, interpersonal and oral/written communications skills required. Excellent computer skills necessary in MS Word and MS Excel. Ability to communicate effectively with all levels of staff is essential. Ability to exercise sound judgment, set priorities, meet deadlines, take initiative, and be a skilled problem solver. Must be service oriented with the ability to work in a fast paced environment and simultaneously undertake multiple tasks. Must have the ability to work independently and efficiently, as well as part of a team.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.