Who we are:
CareerWise is a nationally-recognized nonprofit organization that creates life-changing opportunities for the youngest generation of America’s workforce. We build industry-led, student-centered, modern youth apprenticeships through classroom and on-the-job learning providing flexible, alternative pathways to economic mobility. We have hundreds of CareerWise apprentices in the workplace, charting new paths to academic and career success. In addition, workforce and education leaders from across the country have visited CareerWise to learn about our youth apprenticeship model. As a result, our programs have launched in multiple states, leveraging our institutional knowledge, technology, and infrastructure.
Who We’re Looking For:
We are seeking a dedicated and highly organized Senior Project Manager to manage the implementation of related technical training (RTI) for high school students in our registered apprenticeship program (RAP). This role requires someone who is comfortable with change and ambiguity, skilled in managing multiple projects, and able to build and maintain relationships with a variety of stakeholders. The ideal candidate will be passionate about workforce development and education, with strong communication and problem-solving skills.
Job Summary:
Reporting to the Director of Training and Credentialing, the Senior Project Manager is responsible for overseeing the implementation, coordination, and documentation of CWNY’s RTI training for high school students enrolled in the RAP. This role will collaborate cross-functionally with internal and external stakeholders to ensure the smooth execution of the program. The Senior Project Manager will serve as the primary point of contact for the New York State Department of Labor (NYSDOL) and related partners, including CareerWise USA, ensuring the proper administration and compliance of RAP.
What You’ll Be Doing:
- Stakeholder Relationship Management
- Build and maintain relationships with a variety of internal and external stakeholders, including government officials, employers, training providers, and facilitators.
- Serve as a liaison between stakeholders and manage communication to ensure alignment with project goals and objectives.
- RAP Program Administration
- Administer the RAP program, overseeing onboarding of employers and apprentices.
- Ensure completion of all required documentation, record-keeping, compliance checks, and liaising with NYSDOL and the US Department of Labor in collaboration with CareerWise USA.
- Data Management & Reporting
- Collaborate with internal and external stakeholders to gather the necessary RAP data and support apprentices as they progress through the program.
- Track and report on apprentice training data, including pre and post assessments, attendance, completion of End Point Assessments (EPA), and produce outcome reports for employers.
- Ensure all training data is accurately recorded in Salesforce.
- Project Management of RTI Solutions
- Manage the planning and execution of RTI solutions for high school apprentices, including coordinating End Point Assessments (EPA).
- Lead planning meetings with staff, training providers, and facilitators to ensure efficient execution of the program.
- Vendor Management & Logistics
- Source, develop, and manage the training vendor database, including registration with NYSDOL.
- Handle all logistical aspects of virtual and in-person apprentice training activities, ensuring smooth operations.
- Provide support to vendors and teachers, including executing consultant contracts, conducting orientations, and ensuring timely payments.
- Evaluation & Continuous Improvement
- Coordinate the collection and deployment of pre- and post-training assessments for apprentices to evaluate program effectiveness.
- Ensure continuous improvement of the program by gathering feedback and making necessary adjustments to training processes.
Key competencies to be successful in this role:
- Project Management: Strong ability to manage multiple projects simultaneously, driving them to completion within deadlines.
- Stakeholder Engagement: Demonstrated ability to engage diverse stakeholders and foster relationships for effective collaboration.
- Problem Solving & Critical Thinking: Strong troubleshooting and analytical skills, with the ability to anticipate challenges and resolve issues.
- Communication & Documentation: Excellent written and verbal communication skills, with the ability to present and report clearly to various stakeholders.
- Attention to Detail: High attention to detail and accuracy in tracking data, maintaining records, and completing documentation.
- Adaptability: Comfortable working in a fast-paced, dynamic environment, and able to adjust to changing circumstances.
Additional proficiencies:
- 3+ years of experience in fields such as education, human resources, training and development, workforce development, or compliance.
- 2+ years of project management experience, including developing timelines and coordinating cross-functional teams to achieve objectives.
- Proficiency in Google Suite, Microsoft Office, and project management software (e.g., Monday.com).
- Experience with Salesforce is a plus.
- Knowledge of NYSDOL Registered Apprenticeship Program requirements is highly desirable.
- Ability to travel as needed.
- Strong organizational skills and the ability to manage competing priorities effectively.
The above statements are intended to describe the essential functions of the job being performed by employees assigned to this classification. The duties listed are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. With the evolution of the organization and this role, the responsibilities of this position may change at any time.
Location:
This role is based in New York, NY. CareerWise staff typically work a hybrid work schedule with Tuesday, Wednesday, and Thursday in the office and other days remote. Remote work is not guaranteed and the schedule must be approved by the supervisor. There may be occasions (possibly 1-3 times per year) for staff to gather together in person. Exceptions will be made for special circumstances.
Compensation:
The starting salary range for this role is: $75,000.00 – $85,000.00 annually; this role is not covered by the minimum wage and overtime provisions of the FLSA. CareerWise offers a generous benefits package including group medical, dental, and vision plans, 401k, supplemental insurance, disability, parental leave, PTO, professional development stipend, and (pre-tax) commuter benefit.
How to Apply?
Please upload a cover letter with your resume and let us know why you are interested in working at CareerWise along with what specific experience you have that uniquely qualifies you for this position. We are excited to review your application materials!
Application Window:
CareerWise anticipates the application window closing approximately 30 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require CareerWise to shorten or extend the application window.
CareerWise is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: CareerWise is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CareerWise are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. CareerWise will not tolerate discrimination or harassment based on any of these characteristics. CareerWise encourages applicants of all ages. CareerWise is committed to building a diverse staff and encourages applications from people of color. If you need assistance or accommodation due to a disability, you may contact us at: careers@careerwiseusa.org
